Privacy Notice for Web Browsing
Read more below.
HKScan Oyj or any affiliate entity owned or controlled by HKScan Oyj (“HKScan”, “we”, “us”) is the data controller in relation to the processing of your personal data as a website visitor. Please see the table below to get more information on who is the data controller when you visit our website.
When visiting the website, HKScan will collect and process personal data relating to you.
On this page we describe how we collect, process and share the personal data that we store. Personal data means any information which may be used to identify an individual.
It is important to us that you feel safe with how we handle your personal data. We take measures to ensure that your personal data is protected and that the processing of your personal data is carried out in accordance with applicable data protection regulations and our internal policies and procedures. In order to obtain more specific information of the retention periods of personal data, please see your local language version of this privacy notice.
The "website" means the websites provided to you by any HKScan entity, including (but not necessarily limited to):
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Data controller |
Website |
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HKScan Oyj |
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HKScan Finland Oy |
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HKScan Sweden AB |
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HKScan Denmark A/S |
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AS HKScan Estonia |
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AS HKScan Latvia |
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UAB HKScan Lietuva |
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Paimion Teurastamo Oy |
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We may collect your personal data in the following ways:
Personal data that you give to us by way of filling in forms on our website or corresponding with us through our website’s chat function.
Personal data that we collect or generate automatically, e.g. when you visit our website, we will automatically collect personal data about you and your visit, including the internet protocol (IP) address used to connect your device to the internet and some other information such as your browser type and version. Furthermore, our website may also download cookies to your device – this is described in our separate cookie notice.
We process your personal data for the following purposes:
Communicate business related information
If you sign up to subscribe newsletters, catalogues, press releases or similar information regarding HKScan and its business, we will process your personal data for the purposes of providing the requested subscription or information to you.
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Categories of personal data |
Legal basis |
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Legitimate interest. Where the communication is provided to you in your professional capacity or where the communication may not be regarded as electronic direct marketing, for instance when you subscribe to one off content, the processing is necessary in order to fulfil our legitimate interest of providing you with the information you have requested. Consent. Where the communication provided to you may be regarded as electronic direct marketing, for instance when you subscribe to our newsletter, the processing is necessary in order to provide you with the subscription and information you have requested as well as to promote HKScan’s brand and products to you. You may, at any time, withdraw your consent or object to the use of your data for electronic direct marketing, after which we will no longer process your data. |
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Storage period: Your personal data is stored for this purpose until you unsubscribe from the information requested. After you have unsubscribed from communication from us, we will erase personal data processed for this purpose. |
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Answer your questions and handle feedback
Our website provides functionality for the visitor to communicate with us by asking questions and provide feedback regarding our services and business. If you choose to contact us, we will process your personal data for the purposes of answering your questions and handling feedback from you.
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Categories of personal data |
Legal basis |
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Legitimate interest. The processing is necessary in order to fulfil our legitimate interest to answer questions and handle feedback from you. |
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Storage period:Your personal data is stored for as long as is required to satisfy the purpose for which it was collected and thereafter if it is necessary for the purposes of establishing, exercising or defending legal claims. |
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Evaluate the use and follow up on the use of our website
In order to evaluate and follow-up on the use of our website, we process your personal data, e.g. in connection with collection of visitor statistics on our website. Processing conducted for the purpose set above may include the use of statistical and analytical cookies.
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Categories of personal data |
Legal basis |
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Consent. The processing is necessary in order to evaluate and improve our website by way of utilizing cookies. Legitimate interest. Where allowed by applicable legislation, after obtaining your consent for the use of cookies, the subsequent processing may also be necessary in order to fulfill our legitimate interest of evaluating and improving our website. |
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Storage period: You may at any time, delete cookies that have been saved on your device by changing the settings in your web browser. In case you do not delete cookies by changing settings in your web browser, the cookies that are used for this purpose will be erased when your session has ended or, in case of persistent cookies, they will be erased in accordance with the expiration date for each cookie. Reports on an aggregated level which do not contain any personal data and statistics are stored until further notice or until they are deleted. |
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Provide relevant marketing and communication on our website
We will collect and process your personal data in order for us and our advertising partners to provide you with relevant advertising and communication on our website. Processing conducted for the purposes set above includes the use of marketing cookies.
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Categories of personal data |
Legal basis |
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Consent. The processing is necessary in order to provide you with relevant marketing content that you wish to view, such as embedded YouTube videos, on our website. |
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Storage period: You may at any time, delete cookies that have been saved on your device by changing the settings in your web browser. In case you do not delete cookies by changing settings in your web browser, the cookies that are used for this purpose will be erased when your session has ended or, in case of persistent cookies, they will be erased in accordance with the expiration date for each cookie. |
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Improve the experience on our website
In order to improve your experience at the website and provide you with tailored content when appropriate, we will process your personal data.
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Categories of personal data |
Legal basis |
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Consent. The processing is necessary in order to evaluate and improve our website by way of utilizing cookies. Legitimate interest. Where allowed by applicable legislation, after obtaining your consent for the use of cookies, the subsequent processing may also be necessary in order to fulfill our legitimate interest of evaluating and improving our website. |
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Storage period: You may at any time, delete cookies that have been saved on your device by changing the settings in your web browser. In case you do not delete cookies by changing settings in your web browser, the cookies that are used for this purpose will be erased when your session has ended or, in case of persistent cookies, they will be erased in accordance with the expiration date for each cookie. |
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Comply with legal obligations
We process your personal data in order to fulfil legal obligations, e.g. when we receive your data subject access requests submitted through HKScan’s data privacy website.
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Categories of personal data |
Legal basis |
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All categories of personal data that have been collected and which are necessary in order to fulfill each legal obligation. |
Legal obligation. The processing is necessary in order to fulfill our legal obligations. |
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Storage period: Your personal data is stored for such period that is necessary in relation to each legal obligation. In general, we store your personal data related to the data subject access requests received for as long as you have the right to bring an action against us. |
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Manage and protect our website, services and related IT systems
In order to manage and protect our website, services and related IT systems, e.g. when you sign in to the farming community area or to the job applicant area on our website, upon logging, troubleshooting, backup, change and problem management in systems and in connection with potential IT incidents, we process, to the extent necessary, your personal data. Furthermore, your personal data may be processed for the purposes of enabling our website to be delivered on your device and to fulfil your requests on our website. Processing conducted for the purposes set above may include the use of technically necessary cookies.
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Categories of personal data |
Legal basis |
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Legitimate interest. The processing is necessary in order to fulfil our legitimate interest of managing and protecting our website, services and related IT systems. |
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Storage period: Your personal data is stored during the same period that is stated in relation to each purpose of the processing of your personal data above. Personal data in logs are stored as long as necessary for troubleshooting and incident handling Cookies used for this purpose are stored as long as necessary for trouble shooting and incident handling. |
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Where necessary, we share your personal data with others. The recipient is the data controller for the processing of your personal data, unless we have stated otherwise.
We share your personal data with:
Service providers
In order to fulfil the purposes of the processing of your personal data, we share personal data with service providers that we have engaged. These service providers provide IT services to us, such as website and IT system hosting, maintenance and support service. The service providers may only process your personal data for these purposes and in accordance with our instructions and not for their own purposes.
We are the data controller for the processing of personal data that the service providers carry out on our behalf.
Other recipients
In certain cases we share, if necessary, your personal data with other recipients for certain purposes e.g. when fulfilling legal obligations and handling and/or defending legal claims.
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Recipient |
Purpose |
Legal basis for the transfer |
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HKScan Group companies |
We may share necessary personal data with other HKScan Group companies for internal administrative purposes, e.g. in relation to the maintenance of our website. |
Legitimate interest. The processing is necessary in order to fulfill our legitimate interests relating to internal administration purposes. |
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Public authorities |
We share necessary personal data with public authorities if we are obligated under law to disclose the information. |
Legal obligation. The processing is necessary in order to fulfill legal obligations. |
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External advisors |
We share necessary information with external advisors, e.g. audit firms, and law firms if we are obligated under law to share the information or in order to manage and defend legal claims. |
Legal obligation and legitimate interest. The processing is necessary in order to fulfill legal obligations or, alternatively, to fulfil our legitimate interest of managing and defending legal claims. |
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Courts, counterparties etc. |
In order to manage and defend legal claims we share personal data to other parties. |
Legitimate interest. The processing is necessary in order to fulfil our legitimate interest of managing and defending legal claims. |
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Law enforcement authorities, e.g. police |
We share personal data with law enforcement authorities, e.g. the police if we are obligated under law to disclose information. |
Legal obligation. The processing is necessary in order to fulfill legal obligations. |
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Potential buyers and sellers |
We share personal data with potential buyers and sellers in case of an acquisition of the business or a merger. |
Legitimate interest. The processing is necessary in order to fulfil our legitimate interest of carrying out the acquisition or the merger. |
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Advertising partners |
We share your personal data with advertising partners in order for such external parties to provide you with relevant marketing content. |
Consent. The processing is necessary in order to provide you with relevant marketing content. |
We always strive to store and process personal data within the EU/EEA. However, some of our service providers ma be located outside the EU/EEA and in such a case personal data will be processed outside the EU/EEA. In order to ensure that the personal data is protected we make sure that appropriate safeguards are in place in relation to the service providers which handle your personal outside the EU/EEA, e.g. by way of data transfer agreements (which include standard data protection clauses adopted by the EU Commission). If you have questions regarding the countries where your personal data is transferred and which safeguards we take to protect your personal data, or to request a copy of such safeguards and information, respectively, where they are available, please contact us at privacy@hkscan.com.
Under data protection regulations, you have certain rights in relation to the processing of your personal data. We process your personal data to the extent necessary in order to fulfill your rights. Please submit requests for exercising your rights through our data privacy website or by contacting us at privacy@hkscan.com.
You have the right to:
Access your personal data
You have the right to access personal data we process about you. You may request a copy of your personal data through our data privacy website, which can be found here. We will provide you with it unless we have lawful reasons not to share this data or if sharing the data would adversely affect the rights and freedoms of others.
Update your personal data
Furthermore, you have the right to request that incorrect or incomplete personal data is corrected or completed.
Withdraw consent
To the extent we rely on your consent to process personal data you have the right to at any time withdraw your consent. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
Object to the processing of personal data
You have the right to object to the processing of your personal data based on a legitimate interest for reasons which concern your particular situation. In such a situation, we will stop using your personal data where the processing is based on a legitimate interest, unless we can show that the interest overrides your privacy interest or that the use of your personal data is necessary in order to manage or defend legal claims.
Delete your personal data
Under certain circumstances you have the right to request that your personal data is deleted. However, we cannot delete your personal data if we for example are obligated under law to keep the data.
Restrict the use of your personal data
You have the right under certain circumstances to request that the processing of your personal data is restricted. If the processing of your personal data has been restricted we may only, besides storing the data, process your personal data with your consent, in order to establish, exercise or defend legal claims or to defend rights of others.
Transfer your personal data (data portability)
Finally, you have the right to request a copy of the personal data that we store about you in a structured, commonly used and machine-readable format (data portability). The right to data portability, compared to the right to access, only comprises such personal data you yourself have provided and which we process based on certain legal grounds, e.g. your consent.
We may occasionally update this information, e.g. if we would process personal data for new purposes, collect additional categories of personal data or share personal data with other recipients. In such a case we will notify you in an appropriate way. The latest version of the information is always published on this page.
If you have any questions regarding the processing of your personal data, please do not hesitate to contact us. See below for contact details. If you are not satisfied with our response, you have the right to lodge a complaint with the relevant supervisory authority within your jurisdiction.
HKScan Oyj
Company registration number: 0111425-3
Lemminkäisenkatu 48, 20520 Turku
privacy@hkscan.com
Please see the table below for further information regarding the categories of personal data that we process.
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Category |
Examples of Personal Data |
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Geographic data |
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Identity details |
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Contact details |
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Professional information |
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Online identifiers |
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User generated information |
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Your communication |
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Login credentials |
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